Lost papers, deadlines passed, lost revenue… A change in tenant can swiftly turn into a headache for owners.
Is this happening to you? Today, you no longer need a bulky filing cabinet to keep your files up to date. Edwix can help you to scan everything to a central place and prevent the loss of valuable information!
We’re offering this checklist to help you remember everything when one of your tenants leaves the Multiple unit residential building at the end of their lease or surrenders it early.
Upload all your necessary documents to Edwix
First, upload all the documents relating to your rental property to Edwix:
- Leases
- Tenant payment receipts
- Manuals for appliances included in the unit (washer, refrigerator, water heater, etc.)
- Insurance
- Appliance warranties
- Correspondence with tenants
- Apartment floor plans
- Building rules
- Régie du logement forms
- Invoices for repairs
- All other pertinent documents
With Edwix, everything is documented and saved to the cloud. You’ll save lots of time by not having to search your emails or filing cabinets for documents.
Receive notice from the outgoing tenant
Normally, a tenant must present a notice of non-renewal three months before the end of their lease. They may also propose to surrender their lease or sublet their unit. The notice can be filed in Edwix.
Confirm the departure date
Set the tenant’s departure date in writing. This will be the time for them to hand over the keys, and for you to ensure that the apartment is left in good shape and confirm that all payments are up to date.
Change access codes
If building access is via a digital keyboard, it’s wise to change the code when a former tenant leaves.
Unit repairs and upgrades
Do the needed painting and repairs to ensure that the apartment is fully functional for the next tenant. Take the time to check the smoke and carbon monoxide detectors and to make sure that electrical devices are working (lighting, included appliances, etc.).
It’s a good idea to take photos of the empty apartment at this stage, then upload them to Edwix to document the state of the unit. This will be tangible evidence that the apartment was in good shape when you rent it to the next tenant.
Prepare for the new tenant’s arrival
Set the new rent based on market conditions and Régie du logement standards. Publish an ad to find a new tenant. Make sure you have a copy of the residential lease form.
Welcome the new tenant
Give the new tenant a copy of the signed lease, as well as any rules of the building, contact information for emergencies, garbage and recycling collection schedules and digital copies of manuals for any appliances supplied (water heater, washer, etc.).
Inspect the unit and show the tenant how the equipment works. Then give them the keys and the access code if there’s a digital keypad.
In short, changing tenants doesn’t need to be a headache. A few clicks and your stress will be gone!
Try Edwix for free and become a master of organization!
